Self-Employed & Freelance
When you work for yourself, paperwork is the part nobody warned you about.
You spend your time doing the actual work — and then invoices arrive. Via email. Sometimes as PDFs. Sometimes buried in the body of a message. Some need paying urgently, some can wait, some are wrong, some you've already paid and can't remember. And somewhere in the middle of all of this, your accountant is asking for records you could have sworn you saved.
Most self-employed people manage this with a mixture of a dedicated email folder, a spreadsheet they update occasionally, and a vague hope that nothing slips through.
Something always slips through.
Invoices arrive unpredictably and from multiple directions. A supplier emails a PDF. A contractor sends a link. A utility company sends a digital statement. A freelancer invoices via a payment platform that sends its own notification.
None of these are in the same place. Some get filed. Some get forgotten. The ones that get forgotten tend to be the ones that matter.
The real cost isn't just late payment fees — it's the hours spent hunting for invoices at tax return time, the stress of not knowing what you owe, and the awkwardness of chasing suppliers who wonder why you haven't paid.
Forward any invoice email to Vaultzi and it does the rest automatically.
Vaultzi reads the email (and any PDF attachment), extracts the key details — supplier name, invoice amount, VAT, invoice number, due date — and saves them in a structured format you can actually use.
Every invoice sits in its own supplier folder, sorted automatically. You can see at a glance what's outstanding, what's been paid, and what's overdue. No spreadsheet required.
Vaultzi alerts you when an invoice is due within 7 days — so nothing gets missed and you avoid late payment charges.
Every invoice PDF is stored securely and accessible whenever you need it — for your accountant, for a VAT return, or just to check the details.
If an invoice needs a response — a query, a dispute, a payment confirmation — Vaultzi flags it so it stays on your radar until it's resolved.
Vaultzi won't replace an accountant — but it means everything your accountant needs is actually findable when they ask for it. No more late-night invoice hunts, no more apologetic emails to suppliers, no more spreadsheets that are three months out of date.
Forward your next invoice and see how it works. Takes 30 seconds.
Free to download — 30 saves included, no card required.
🍎 Download Vaultzi free